January 11, 2015
Monthly Board Meeting of MoRivCC

The meeting, held in the Stephens Building, began at 1:05 and ended at 1:53 p.m.

Board Members (a quorum was present):  Michael Stacy, Gary Hildebrandt, John Clark, Madeleine Lightfoot, Mike Cooper, and Joy Rushing.

Volunteers Present:  Mike Robertson, Vanessa Leitza, Darren Hellwege, and David VanSickle.

Previous Meeting Minutes.  Minutes of the December 14th meeting have been distributed to board members, reviewed, and revised prior to today's meeting.  Michael Stacy moved to approve, Gary seconded, and minutes were approved unanimously.

Financial Report.  John emailed December financials prior to this meeting. Michael Stacy reported $105 was collected at our first winter session and gave the deposit slip to John.  Michael and Gary will continue negotiating with CenturyLink regarding their charges. 

Fundraising Report.  Michael Stacy and Joy have talked about a couple of possible grant  sources.

Website Report.  Mike Robertson has consolidated members/mailing lists.  He will implement a search tool that will eventually allow access, not only to web administrators but to members of the website.

Cataloging Report.  There has been progress, but cataloging is still not up to date.

Office.  Michael Stacy said that Rhonda Cleeton asked him for a key, so that she can do some video editing here.  

Technology Report.  David VanSickle, who worked on audio at our first winter session at Cafe Berlin, said he did the best he could with equipment available.  There was some discussion on audio and cameras.  The only camera we've been using with feed to the sound board belongs to Mike Cooper.  Darren expressed interest in audio.  Gary arranged a tech committee meeting with David, Darren, Mike Robertson, and himself following the board meeting.

Current Recording Projects.  We have a total of eight winter sessions scheduled, with one more as a possible snow day.  Vanessa has received such interest by the artists to participate, that she might book second acts for some of the events.  Mike Cooper, who is allowing MoRivCC to use his camera, is willing to direct the first act at each session.  He will leave early each evening, so he needs someone to direct the second acts. 
 
Cafe Berlin is opening on Tuesday evenings especially for us, so doors are not open to the public for these events until 5:00 p.m.

Future Recording Projects.  There might be some recording opportunities in April at Cooper's Landing.  Hilary Scott is to perform at The Blue Note on April 11th.  There was interest expressed in forming a “rapid response team” to record on short notice.  It was noted that every recording also requires editing and cataloging.

Past Recording Projects.  Audio has only been mastered on two acts from EcoArtFest so far.  Mike Robertson volunteered to complete them so that video editing can be done.

Past Action Items.  Michael Stacy reviewed the items, and all have either been dealt with or are too far in the future to complete now.

10th Anniversary Celebration.  We'll celebrate this Saturday the 17th at 6:00 p.m. at Cafe Berlin.  Invitations have been mailed (98) and handed out (20), and more invitations were made available at the meeting.  Vanessa is arranging for a good variety of food from Hy-Vee for less than $400.  We will provide soft drinks, and Cafe Berlin will open a cash bar.  The Fried Crawdaddies will donate a performance.  Vanessa is now in the process of lining up speakers.

Spring Event.  Michael Stacy is still looking toward an event in a pavilion in his neighborhood.  Darren volunteered his son to help with the cooking.

New Business.  Mike Cooper is trying to sell Cooper's Landing and intends to decrease his role in MoRivCC.  He asked Darren Hellwege to serve on the board and take over his leadership role, and Darren is willing.  Mike Cooper moved to add Darren to the board, Gary seconded, and Darren was welcomed unanimously.

Next Meeting.  Madeleine noted that it should be time for an annual meeting.  After reviewing the by-laws, it was decided that our next meeting will be our annual meeting with election of officers.  The meeting will be held Sunday, February 8th at 1:00 p.m. in the Stephens Building conference room.

01/12/15 ml
02/08/15 board approved